Announce a Routine Meeting (English letter writing)

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Announce a Routine Meeting


Sample Letter 1



RE: July research meeting


We will hold our monthly research meeting in the conference room at 11:00 a.m. on Friday, July 16.


John and Jane will report on the meeting with their French counterparts. Each of us should be prepared to give an update on our current projects. I think John and Jane’s report will be of special interest to the additives division.


If you cannot make the meeting, be sure your assistant is prepared to give your report.



Sample Letter 2



We will hold our monthly planning meeting at 4:00 p.m. on Thursday, March 12, in the small conference room. Plan to discuss:


* staff requirements


* audit procedures


* budget revisions


* sales convention


Feel free to add to this agenda by notifying Mary at extension 5555 by noon the day of the meeting.



Sample Letter 3



This is a reminder about the weekly editorial meeting to be held on Tuesday, April 2 at 10:00 a.m. We will meet in Jane Doe’s office. The following items will be on the agenda:


* Style guide for French textbook


* Report from managing editor on recently accepted manuscripts


* Report from production editor on high school literature textbook


* Updating list of copy editors and independent readers/editors


* Blurbs and jacket designs for the two novels in the Doe historical fiction series


We anticipate the meeting will run into lunch time and sandwiches will be delivered at 12:00 noon. Let the main receptionist know before 5:00 p.m. what sandwich you would like to order.



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