Follow Up After a Sales Appointment or Telephone Conversation
Sample Letter 1
Thanks for taking the time to meet with me last (day). I think you will agree that we had a very productive meeting.
During our meeting, we spoke about your company’s need for twice-weekly deliveries. We also spoke about my company’s ability to provide these deliveries with a two-hour advance notice. The following points summarize our discussion:
*(list points of discussion)
Over the next few days, I will draft a formal proposal which will address these points. When the proposal is ready for your review, I will call you to set up an appointment for a formal presentation. In the meantime, if you have any questions, please call me at 555-5555.
Thanks again for your time and consideration.
Sample Letter 2
During our last meeting, we came to some preliminary decisions about working together. I believe I have a good understanding of your needs and you have a clear view of my services.
Therefore, I am asking that we sign a simple Letter of Intent so we can move toward a final contract. This letter would state your intent to contract with me and to make payments according to the schedule I described in my proposal to you. Once we sign this Letter of Intent, I will begin to process the final contract.
I will call you at the end of this week to set up an appointment to sign the Letter of Intent. I look forward to working with you.
Sample Letter 3
Thank you for the opportunity to show you our newest mineral recovery hardware. Doe is one of the few plants in this region advanced enough to take advantage of our latest technology. Our recovery systems work twice as fast as the current units, and at 12-21% greater efficiency. Please take time to review the enclosed technical overviews. I think you will find the KL5 will pay for itself within a very few years. I will call you within two weeks to answer any questions you may have. I am very confident we can do some smart business together.